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Employee Lifecycle

Models the lifecycle of an Employee record within the Unified Commerce platform, from onboarding through active service, leave, role changes, and eventual offboarding. Governs store associate access, operational accountability, and clienteling attribution.

Object: employee · States: 6 · Transitions: 9

State Diagram

flowchart LR

    %% ── classDef palette ─────────────────────────────────────
    classDef stInit  fill:#0d9488,stroke:#0f766e,color:#fff,font-weight:bold
    classDef stNorm  fill:#3b82f6,stroke:#2563eb,color:#fff
    classDef stOk    fill:#16a34a,stroke:#15803d,color:#fff,font-weight:bold
    classDef stFail  fill:#dc2626,stroke:#b91c1c,color:#fff,font-weight:bold
    classDef stHold  fill:#d97706,stroke:#b45309,color:#fff

    %% ── nodes ───────────────────────────────────────────────
    onboarding(["Onboarding"])
    active["Active"]
    on_leave["On Leave"]
    suspended>"Suspended"]
    offboarded[["Offboarded"]]
    archived[["Archived"]]

    %% ── transitions ─────────────────────────────────
    onboarding -->|"employee-activated"| active
    active -->|"employee-deactivated"| on_leave
    on_leave -->|"employee-activated"| active
    active -->|"employee-deactivated"| suspended
    suspended -->|"employee-activated"| active
    active -->|"employee-offboarded"| offboarded
    on_leave -->|"employee-offboarded"| offboarded
    suspended -->|"employee-offboarded"| offboarded
    offboarded -->|"employee-archived"| archived

    %% ── class assignments ───────────────────────────
    class onboarding stInit
    class active,on_leave stNorm
    class suspended stHold
    class offboarded,archived stOk

States

State Label Description Initial Terminal
onboarding Onboarding Employee record created; access provisioning and training in progress. Not yet operational. ✓
active Active Employee fully operational. Can process transactions, access clienteling, and perform store tasks.
on-leave On Leave Employee temporarily absent (holiday, sick leave, parental leave). Record preserved; access suspended.
suspended Suspended Employee access suspended pending investigation or disciplinary process.
offboarded Offboarded Employee has left the organisation. Access revoked. Record retained for audit. ✓
archived Archived Employee record archived after retention period. No operational impact. ✓

Transitions

From To Trigger Guards
onboarding active employee-activated Training completed; System access provisioned; Till/device assignment complete (if applicable)
active on-leave employee-deactivated Approved leave request on record
on-leave active employee-activated Return date reached or early return approved
active suspended employee-deactivated HR or security-initiated suspension; Reason recorded
suspended active employee-activated Investigation or disciplinary process concluded; Reinstatement approved
active offboarded employee-offboarded Resignation or termination confirmed; Access revocation checklist complete
on-leave offboarded employee-offboarded Employment ended during leave period
suspended offboarded employee-offboarded Dismissal following suspension
offboarded archived employee-archived Legal retention period elapsed; No outstanding attribution or audit references